Art in the Park Windsor - Exhibitor FAQs
RAIN OR SHINE!
Exhibitors
Setup day arrival dates and times
Saturday, June 1, 2023 : 7am - 9am
Show dates and times
Sunday June 2, 2024 : 10am -5pm
Where do I report when I arrive on set up day?
If you do not register at the Coach House and you set up in the wrong area you will be asked to tear down and move.
Is there designated parking for exhibitors?
The two lots for exhibitor parking are at King Edward School and Walkerville Collegiate. Your parking pass must be clearly visible on your windshield. We provide security at each location and they will NOT allow you to park without your parking pass (you will be towed). Trailers are allowed to park in the school parking lots in the designated areas. One (1) parking pass per exhibitor.
King Edward School Walkerville Collegiate
853 Chilver Rd, Windsor On 2100 Richmond St, Windsor On
Parking lot access: Niagara St Parking Lot access: Devonshire Rd
Can I drive my vehicle up to my booth during setup?
After unloading, all vehicles MUST exit the park. All vehicles, including trailers, must be out of the park ONE HOUR prior to start of show. No exceptions.
What time can I access the park for setup?
The other three gates will open at 7am on Saturday and 8am on Sunday.
Can I use stakes or weights to secure my tent?
Is there WIFI?
Can I get electrical power for my booth?
Is booth sharing allowed?
Can I set up another tent around my booth space to store supplies?
Infringement on adjacent exhibitor space?
How do I find out what my booth number is? Will I be relocated if I was a past exhibitor?
For past exhibitors you will be assigned your same booth location from the past year event.
For exhibitors who have missed or skipped years, you will not be guaranteed your previous booth location.
Keep in mind, we reserve the right to relocate exhibitor space which may be affected by a change in the exhibit floor plan, therefore it is important that you sign in at the Coach House before you set up your booth space.
We will do our best to accomodate booth location requests.
Is there security at the park?
Is there an ATM available at the park?
Do you provide customer payment options?
Is there a separate exhibitor washroom facility?
What time can we start dismantling our booth space?
Can I display or sell other items not indicated on my application?
Merchandise can neither be advertised nor displayed at a discounted rate.
Can I bring my pet to the event?
Do I bring my own tent?
Where can I reserve a hotel?
St Clair College Residence Conference Centre
3995 Geraedts Dr, Windsor ON
519-966-1601 ex 0
Make your reservation by May 18th and use promo code ARTPARK23
Special Rate: $79.95 +HST, 2 bedroom suite w/ 2 double beds, bathroom w/shower, kitchenette, free parking, free wifi, towels and toiletries.
Click this link to reserve your room
Super 8 by Wyndham
2498 Dougall Rd, Windsor ON
519-969-9340
1 king bed non-smoking - $94.99 plus tax
2 queen beds non-smoking - $104.99 plus tax
What are the directions to the Art in the Park?
Willistead Manor, 1899 Niagara St, Windsor, ON
Do I need my own insurance?
The exhibitor agrees to provide for his or her own liability insurance and hereby agrees to hold the Rotary Club of Windsor (1918), acting as agent for the Rotary Club of Windsor Foundation Fund, the Art in the Park 2023 Committee, their officers, directors, employees and volunteers, and the Corporation of the City of Windsor, harmless from any and all damage, expense or liability from any injury or damage to any person, including the general public, the exhibitor, its agents or employees or to the property of the exhibitor arising out of the exhibitor’s participation in Art in the Park on June 2, 3 and 4, 2023.
‘The Rotary Club of Windsor (1918), acting as agent for the Rotary Club of Windsor Foundation Fund’, will not be responsible for any loss or losses incurred by the exhibitor, as a result of fire, theft, water, accidents, weather, acts of God or other mishaps or incidents not specifically enumerated herein.
Recognizing that Art in the Park is run by a voluntary organization, the exhibitor assumes all risks and responsibilities in participating in this event.
When is the application deadline and when will I find out if I have been accepted as an exhibitor?
If you are approved you will be sent an exhibitor package outling show details. If you have not been accepted you will be refunded the amount of your fee without interest.
What is your cancellation policy?
All funds will be refunded if the event is cancelled by the organizer.
Can I drive my vehicle to my booth for tear down on Sunday?
Can I leave my vehicle/trailer in the park during show hours?
*Vendors located in the Food Court area are permitted one vehicle as per the Food Court application guidelines
Is there anything included with the booth rate?
