Conditions of Exhibiting
Art in the Park is dedicated to maintaining the highest of standards. All applicants must understand, meet and agree to the following criteria:
1. All applications will be juried and decisions are final.
2. Be personally in attendance at Art in the Park and provide all personnel for their own booth.
3. Display and sell only the type of work for which the Exhibitor has been selected. Any additional work must be pre-approved by the Jury for Art in the Park.
4. Applicant must be the sole designer, creator and producer of the work being sold. Mass produced items not accepted.
5. No other business other than the named business on the contract is allowed to exhibit and solicit in the reserved area. Booth sharing or subletting is prohibited. You may not solicit business materials or display products from businesses that are not an exhibitor with Art in the Park.
6. Provide a suitable tent and signage. Signage is a requirement and MUST be displayed in front of booth area in a prominent place easily visible to the public. Signage is for the benefit of both you and your customers.
7. Have booth set up at least a half hour before show opening (9:30am) and be prepared by show opening (10am)
8. Maintain the booth size you requested and for which you paid. No impingement on adjacent exhibitor space, no set-back of booths or protrusions beyond set booth dimensions is allowed. (Please note, jurors will be visiting each booth and this guideline will be strictly monitored).
9. No discounts! Merchandise can neither be advertised nor displayed at a discount rate.
10. No animals will be allowed in the park during the show – please make other arrangements for your pets.
11. All storage of product will be at the booth site and no special provisions will be allotted. No additional tents, trailers or vehicles allowed behind or around your allotted space
12. Set-up: Vehicles will be allowed in the park and you can drive up to your booth ONLY TO UNLOAD, at the discretion of Art in the Park organizers subject to ground conditions. This guideline is set by the City of Windsor Parks & Rec Department. After unloading all vehicles must exit the park.
13. Remove all vehicles, including trailers, from the park one (1) hour before show time on show dates. Any exceptions to this must be approved, in writing, from the Rotary Office 30 days before the show opening date. If vehicles are not removed you will be asked to move them. If vehicles haven't been removed from the park they may be towed at owner's expense.
14. Exhibitors may NOT start packing up and/or tearing down their booths prior to closing at 5:00pm on the Sunday
15. Food exhibitors must apply for a permit with the WECHU (Windsor Essex County Health Unit)
16. We reserve the right to relocate exhibitor space which may be affected by a change in the exhibit floor plan. We will do our best to accommodate booth location requests.
17. If in the opinion of the promoter an exhibitor or its servant or agents conduct themselves in an objectionable manner, the promoter reserves the right to expel them from the event. In such circumstances the promoter will not be liable for any damage or loss to the Exhibitor or the person expelled, nor will there be any refund of exhibitor fees.
18. Cancellation Policy: There is a $75 cancellation fee if cancelling AFTER being accepted into the show. No refunds after May 1st. All money will be refunded if the event is cancelled by the producer. Payment does not indicate acceptance to the show. If not accepted you will be refunded the amount of your fee without interest.
- APPLICATION DEADLINE – February 28, 2025. The jury will make efforts to notify accepted artists by March 31st. Late applications may be considered, but acceptance will be based on jury results and availability of space and notification will depend on date received.
By submitting an application you agree to comply with all conditions and regulations of exhibiting at Art in the Park. Non-compliance with these regulations and policies may result in removal from the show without a refund and/or exclusion from future Rotary Club of Windsor Foundation Fund Art Shows.
Waiver and Acknowledgement
The exhibitor agrees to provide for their own liability insurance and hereby agrees to hold the Rotary Club of Windsor (1918), acting as agent for the Rotary Club of Windsor Foundation Fund, the Art in the Park Committee, their officers, directors, employees and volunteers, and the Corporation of the City of Windsor, harmless from any and all damage, expense or liability from any injury or damage to any person, including the general public, the exhibitor, its agents or employees or to the property of the exhibitor arising out of the exhibitor's participation in Art in the Park on June 6, June 7 & 8, 2025. The Rotary Club of Windsor (1918), acting as agent for the Rotary Club of Windsor Foundation Fund, will not be responsible for any loss or losses incurred by the exhibitor, as a result of fire, theft, water, accidents, weather, acts of God or other mishaps or incidents not specifically enumerated herein. Recognizing that Art in the Park is run by a voluntary organization, the exhibitor assumes all risks and responsibilities in participating in this event.